Note: The job is a remote job and is open to candidates in USA. MG+M The Law Firm is a nationally renowned litigation law firm focusing on complex civil matters. They are seeking a Legal Administrative Assistant to provide administrative support to attorneys and paralegals in their California offices.
Responsibilities
- Provide administrative and secretarial support to assigned attorneys/paralegals
- Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents
- Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents
- File legal documents with state and federal courts (e-filing knowledge is a must)
- Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing
- Update and maintain client files in a timely manner
- Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.)
- Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented
- Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting
- Assist in the timely submission of conflict checks
- Consistently provide friendly and helpful telephone support for assigned attorneys
- Prepare for trial as needed by assisting paralegals and attorneys
Skills
- Minimum of a high school diploma required (college degree is preferred, but not required)
- Minimum of five (5) years of experience as litigation administrative assistant
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus
- Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent
- Communication: Demonstrate excellent verbal and written communication skills
- Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments
- Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines
- Teamwork: Contribute to building a positive team spirit and support the success of colleagues
- Ability to work efficiently in a fast-paced environment
- Highly organized with strong attention to detail
- Self-motivated and capable of independent work
- Excellent verbal and written communication skills
- Professional in interactions with a wide variety of individuals
- Skilled in prioritizing and managing multiple tasks
- Consistently punctual with excellent attendance
- Flexible and willing to assist wherever needed
- Demonstrates understanding of and adherence to firm policies and procedures
- Comfortable working in a high-volume, deadline-driven environment with shifting priorities
- Strong problem-solving skills
- Experience handling California cases is a plus
Benefits
- Medical
- Dental
- Vision
- Life
- Disability
- 401(k)
Company Overview
MG+M is a national litigation firm with deep expertise in a wide range of practice areas. It was founded in 1984, and is headquartered in Boston, Massachusetts, USA, with a workforce of 201-500 employees. Its website is http://www.mgmlaw.com/.
