For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
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Job Description:
We are looking for a reliable, detail-focused administrative and billing assistance within a fast-paced legal environment. The Business Assistant will play a critical role in keeping daily operations organized by managing billing, trust replenishments, collections, and client communications. This position works closely with internal teams, courts, and clients to ensure deadlines are met, calendars are accurate, and financial and legal processes move forward smoothly. Success in this role requires strong communication, responsiveness, and the ability to manage multiple priorities with care and professionalism. Candidates who enjoy structured work, client interaction, and contributing to a collaborative team environment will thrive in this position.
• Monthly Compensation: 1,150 to 1,220 USD
Responsibilities include, but are not limited to:
• Provide criminal legal administrative support by contacting courts, confirming court dates, updating calendars, and reminding clients of upcoming appearances
• Coordinate scheduling and calendaring for court dates, meetings, and deadlines
• Manage billing processes, including invoicing and payment tracking
• Handle trust replenishments and monitor account balances
• Perform collections follow-ups with clients as needed
• Assist with traffic ticket processing and related documentation
• Answer and route inbound calls and emails professionally
• Make outbound calls to clients, courts, and related parties
• Maintain accurate records and documentation
• Communicate effectively with internal teams, courts, opposing counsel, and clients
Requirements:
• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM PST
• Time Zone Requirement: PST
• Experience Level: Business Assistant with administrative and billing experience
• Industry Exposure: Legal services preferred but not required.
Required Skills:
• Strong attention to detail
• High level of organization and time management
• Clear and professional communication skills
• Responsiveness and follow-through
• Punctuality and reliability
• Friendly and empathetic client interaction
• Team-oriented mindset
• Ability to handle confidential information responsibly
• Comfort managing both inbound and outbound calls
Software and Tools:
• Calendar management using Outlook
• Email communication systems
• Phone and VoIP systems
• CRM systems
• Internal communication platforms
• VPN usage as required
Work Shift:
8:00 AM - 5:00 PM [PST][PDT] (United States of America)
Languages:
English
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
