For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Join Job Duck as an Executive Assistant focused on client intake and scheduling, where you will be the first point of contact for prospective clients and a steady partner in a structured, process-driven environment. In this role, you will conduct intake calls, schedule paid consultations, and professionally handle payment collection while maintaining accurate records and clear communication. You will thrive if you are detail-oriented, calm under pressure, respectful of decision-making boundaries, and committed to delivering a thoughtful client experience. Your daily impact will be felt through reliable execution, careful listening, and transparent collaboration within established systems and approval workflows.
Monthly Salary Range: 1,060 to 1,150 USD
Responsibilities include, but are not limited to:
Requirements:
Respect for authority and decision-making boundaries
At least 1 year in an Executive Assistant role
Sales aptitude for moving calls to booked paid consultations
Software and tools: standard office software, communication platforms, file management systems
Must understand filing and labeling conventions
Calendar management and scheduling across time zones
Comfortable taking calls
The softwares and tools required for this role include Google Workspace or Microsoft 365 for document management and communication, Zoom or Microsoft Teams for video meetings, and scheduling tools such as Calendly to coordinate consultations. You will also work with customer relationship management softwares such as HubSpot or similar platforms to track client information. Payment processing will be handled through softwares like Stripe or LawPay. Additionally, you will use VoIP or softphone systems for call handling, as well as task and documentation softwares such as Asana or ClickUp to manage workflows and maintain organized records.
Work Schedule: Monday-Friday
Expected call volumes: 0-5
Location: Remote Pacific Standard Time [PST]
Work Shift:
8:30 AM - 5:30 PM [PST][PDT] (United States of America)
Languages:
English
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
