NYC law firms are hiring!
An international and growing law firm is currently seeking an experienced Legal Executive Assistant to provide administrative support to Partners and Associates within the following practice groups - Corporate Finance or Commercial Litigation.
Responsibilities include:
- Screens and routes calls, reviews and transcribes voicemails, responds to routine inquiries
- Opens, sorts and processes attorney mail
- Manages emails in Outlook which includes reviewing, drafting, sending and printing emails
- Manages Outlook calendar on behalf of attorneys
- Creates and maintains client contacts in Outlook
- Prepares, formats, types and distributes correspondence and other documents using excellent proofreading skills
- Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects
- Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings
- Coordinates conflict checks and new matter memo process
- Coordinates travel arrangements and prepares expense reports
- Completes time entry on behalf of attorneys
- Organizes and maintains legal correspondence and document files
- Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives
- Completes various other assigned administrative tasks such as photocopying, printing, scan documents to PDF and save to FileSite, faxes, creating labels, etc.
- Participation in projects as requested
Qualifications/Skills:
- A minimum of 5 years’ experience
- The ideal candidate for this position will be someone with experience as a legal executive/administrative assistant within a law firm
- Strong computer and administrative skills to proactively manage duties and responsibilities in an organized, efficient manner
- Proficiency in Microsoft Office
- Strong written and verbal communication skills
- Ability to work under pressure, meet deadlines with shifting priorities
- Must be a self-starter with a high level of initiative
- Ability to anticipate needs and exercise independent judgment
- Strong attention to detail, organizational skills and the ability to handle multiple projects
- Maintains confidentiality and exercises discretion
- Exercises solid strategic thinking and problem-solving skills
