For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
This Executive Support Assistant position offers an opportunity to support daily operations with professionalism, consistency, and a commitment to excellence. In this position, you will help maintain smooth communication, organize essential documents, and ensure that clients and vendors receive timely, accurate responses. You will thrive in this role if you enjoy structured systems, appreciate well-maintained files, and take pride in keeping details aligned and tasks completed on schedule. The ideal candidate enjoys learning new tools, supporting a team, and contributing to an organized and efficient workflow. This is a great opportunity for someone who values reliability, clarity, and high-quality work.
Monthly Salary Range: 1,060 to 1,150 USD
Responsibilities include, but are not limited to:
• Reach out to vendors regarding mail and related matters
• Support daily administrative tasks as required
• Maintain accurate and properly labeled files
• Save invoices and documents using established filing systems
• Follow established operational procedures
• Send thank you emails as needed
• Answer incoming phone calls
• Send monthly client bills
Requirements:
Legal experience is not mandatory
At least 1 year in an Executive Assistant role
Must be able to learn new systems with training provided
Software and tools: standard office software, communication platforms, file management systems
Must understand filing and labeling conventions
Comfortable taking calls
Work Schedule: Monday-Friday
Expected call volumes: 0-5
Location: Remote Pacific Standard Time [PST]
Work Shift:
8:00 AM - 5:00 PM [PST][PDT] (United States of America)
Languages:
English, Spanish
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
