Consilio's ELS direct hire division is seeking a tenured, well organized, Legal Executive Assistant on behalf of a law firm in Washington, DC, for varying practice areas. The right candidate will have extensive experience supporting attorneys and/or executives with maintaining and building their practices.
Hybrid: 4 days onsite after the first 90 days
Salary: $90k-$100k
Responsibilities:
- Handles standard administrative functions including answering, screening and placing phone calls; opening and routing mail as directed; maintaining files, records, attorney calendars and time records; preparing attorney expense reports, travel arrangements.
- Exercises discretion and professional judgment with confidential and sensitive matters.
- Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
- Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
- Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
- Handles extensive direct interaction with clients and outside business contacts.
- Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
- Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
- Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
- Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
- Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
- Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
Qualifications:
- 5 years’ professional executive administrative experience supporting partners and/or executives
ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company.
Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.
