V101 - Executive Workflow Coordinator

Job Duck LLC • 1w ago

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

As an Executive Workflow Coordinator, you will play a central role in supporting two high-performing EOS Implementers within their dynamic, fast-moving practices at Job Duck. You will ensure that projects, sessions, communications, and deliverables flow seamlessly from start to finish while keeping both Implementers organized and operating at peak effectiveness. This position is ideal for someone who enjoys managing multiple moving parts, staying several steps ahead, and creating structure that allows executives to stay focused on strategy and client success. A proactive, detail-oriented professional who communicates clearly, adapts quickly, and thrives under shifting priorities will excel in this role. If you enjoy keeping operations aligned, anticipating needs, and ensuring nothing slips through the cracks, this opportunity will be both rewarding and impactful.

• Salary Range: $1,060 to $1,150 USD

Responsibilities include, but are not limited to:

Facilitate weekly same page (L10) meetings

 Maintain leads in Pipedrive and follow Trainual-led processes

Monitor inboxes, draft communications, and ensure timely responses

Track tasks in Asana and ensure all deliverables remain on schedule

 Schedule VTH and 90MM sessions and manage the full lead workflow

Identify urgent items and maintain structured communication on behalf of executives

Organize internal and external meetings, including agenda preparation and follow-up

 Manage complex calendars, coordinate EOS sessions, and proactively resolve scheduling conflicts

Maintain operational flow and consistency across all systems and processes

erform data entry and CRM reporting across Pipedrive and EOS Worldwide CRM

Serve as communication point for pre and post session scheduling and instruction

Oversee to-dos, deadlines, and follow-ups for both Implementers

Coordinate travel when required

Requirements:

Required Skills

• Proactive and resourceful initiative
• Strong organizational and time management abilities
• Detail-oriented follow-through across projects and tasks
• Excellent written and verbal communication in English and Spanish
• High discretion and professionalism with confidential information
• Calm and steady performance under pressure
• Adaptability to multiple communication styles
• Clear thinking and sound judgment
• Ability to support multiple executives concurrently
• Comfort with structured processes and multi-system workflows

Additional Details

• Full-time, remote position supporting two EOS Implementers with 20+ active clients each
• Working hours: Monday–Friday, aligned to EST
• Bilingual proficiency in English and Spanish required
• Software and Tools: Google Workspace, Asana, EOS Worldwide CRM, Pipedrive, Trainual
• Hardware: Reliable computer, high-speed internet, and a professional workspace

Work Shift:

8:00 AM - 5:00 PM [EST][EDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.