Job Title: Remote Administrative Assistant
Company: Optima Business Solutions
Employment Type: Full-Time
Location: Remote
Job Overview
Optima Business Solutions is a forward-thinking company dedicated to providing exceptional business support services. We are currently seeking a highly organised and self-motivated Remote Administrative Assistant to join our growing team on a full-time basis. The ideal candidate will be a proactive problem-solver with outstanding communication skills and a meticulous attention to detail. This fully remote role offers the flexibility to work from home while providing crucial administrative support to ensure our operations run smoothly and efficiently.
Responsibilities
- Manage diaries and schedule meetings, appointments, and travel arrangements for senior staff.
- Handle and prioritise incoming and outgoing correspondence, including emails and phone calls.
- Prepare, format, and edit a range of documents, including reports, presentations, and internal communications.
- Organise and maintain digital filing systems, ensuring documents are easily accessible and securely stored.
- Coordinate virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Provide general administrative support to the wider team as required, including data entry and research tasks.
- Act as a key point of contact for internal and external stakeholders, maintaining a professional and helpful demeanour.
Qualifications
- Proven experience in an administrative assistant, virtual assistant, or similar role.
- Exceptional organisational and time-management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills, with a high standard of English grammar and punctuation.
- Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
- The ability to work independently with minimal supervision in a remote environment.
- A high level of discretion and a commitment to maintaining confidentiality.
- Strong problem-solving skills and a proactive, can-do attitude.
Benefits
- A competitive salary and benefits package.
- The flexibility and convenience of a fully remote working arrangement.
- Opportunities for continuous professional development and career growth.
- A supportive, collaborative, and positive team culture.
- Access to the latest tools and technology to perform your role effectively.
