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Job Description:
Join Job Duck as an Intellectual Property Legal Assistant and become a key contributor in supporting intellectual property operations within a fast-paced and detail-driven environment. In this role, you will work closely with legal professionals to manage trademark filings, track critical deadlines, and maintain accurate documentation across a wide range of IP matters. Your ability to stay organized, communicate clearly, and handle high volumes of work with precision will directly impact the success of client portfolios. This is an ideal opportunity for someone who thrives in structured workflows, enjoys solving problems, and takes pride in producing accurate, high-quality work. If you are proactive, dependable, and motivated by clear processes and accountability, this role offers both growth and meaningful impact.
• Compensation Range: $1,150 to $1,220
Responsibilities include, but are not limited to:
- Assist with enforcement tasks including cease and desist letters and disputes
- Coordinate with international counsel for global filings
- Conduct trademark and patent research using relevant databases
- Prepare and file trademark applications and related documentation
- Collaborate with internal teams to support brand protection initiatives
- Coordinate meetings, calendars, and deadlines across teams
- Provide administrative and operational support to IP attorneys
- Support billing entries, fee tracking, and scheduling activities
- Maintain accurate client portfolios in internal systems
- File and organize legal documents such as declarations, assignments, and POAs
- Prepare intake documentation, engagement letters, and track leads
- Support onboarding of new clients into IP management systems
- Assist with trademark intake and conduct preliminary clearance checksAssist with trademark intake and conduct preliminary clearance checks
- Serve as a primary contact for clients regarding trademark status and updates
- Maintain and update intellectual property docket systems
- Track deadlines and ensure timely submission of all IP related filings
- Draft and manage responses to Office Actions, Statements of Use, and other filings
Requirements:
Required Skills
• Minimum of 2 years of remote work experience required
• Strong English communication skills required
• Experience working with U.S. based companies or law firms preferred
• Prior legal or law firm experience strongly preferred
• Intellectual property experience, including trademark or patent, is a plus
• Familiarity with IP databases such as USPTO or WIPO is beneficial
• Experience handling CRM systems and document management tools is preferred
• Ability to manage multiple priorities and deadlines effectively
• Team player with a collaborative mindset
• Ability to work under pressure while maintaining accuracy
• Strong time management and organizational skills
• Experience creating systems, checklists, and structured workflows
Additional Details
• Timezone: Central Standard Time, aligned with U.S. business hours
Work Shift:
9:00 AM - 6:00 PM [CST][CDT] (United States of America)
Languages:
English
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
