For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
The Executive Operations Assistant role with Job Duck offers the opportunity to play a critical role in supporting high-level leaders in a fast-paced, client-focused environment. This position ensures daily operations run smoothly through effective calendar management, clear communication, and strong task execution. You will contribute directly to maintaining structure, organization, and consistency across multiple priorities while supporting both internal leaders and external clients. The role is ideal for someone who enjoys dynamic work, takes ownership of outcomes, and thrives in environments where adaptability and precision are essential.
• Compensation Range: $1,060 to $1,150 USD
Responsibilities include, but are not limited to:
- Manage complex executive calendars across multiple stakeholders
- Prepare agendas and ensure follow-up on action items
- Monitor and manage executive inboxes and communications
- Track leads, meetings, and ongoing activities
- Ensure all deliverables are completed on time
- Coordinate travel logistics when required
- Coordinate scheduling, meetings, and resolve conflicts proactively
- Support planning and execution of key business sessions
- Draft and organize internal and external communications
- Maintain accurate data and workflows within CRM systems
- Manage tasks and deadlines using project management tools
- Facilitate recurring meetings and ensure accountability
Requirements:
Required Skills
• 2 or more years of proven experience in an executive assistant or administrative support role
• Strong English proficiency with clear and professional communication
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong follow-through and accountability
• Proactive mindset with the ability to anticipate needs
• Ability to adapt quickly to changing priorities
• Comfortable supporting high-level leaders and client interactions
Additional Details
• Full time, remote position
• Work schedule aligned with Eastern Standard Time
• Office hours are 9:00 AM to 6:00 PM EST
• Fast-paced, client-facing support role
• High level of written and verbal English required
• Strong organizational skills and ability to manage shifting priorities
• Ability to maintain structure and follow-through in a dynamic environment
Tools and Software
• Google Workspace including Gmail, Calendar, Docs, and Sheets
• Asana for task and project tracking
• Pipedrive CRM
• EOS Worldwide CRM
Work Shift:
9:00 AM - 6:00 PM [EST][EDT] (United States of America)
Languages:
English, Spanish
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
