We are looking for a detail-oriented Legal Administrative Assistant to support the daily operations of a dynamic legal office in San Jose, California. This role involves managing administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.
Responsibilities:
• Handle incoming calls with professionalism, addressing inquiries and directing them appropriately.
• Perform data entry tasks to maintain accurate and up-to-date records.
• Manage receptionist duties, including greeting visitors and ensuring a welcoming office environment.
• Process invoices and ensure timely payment of bills.
• Organize and maintain office files, ensuring easy access to important documents.
• Provide administrative support to legal staff, including scheduling meetings and appointments.
• Coordinate office supplies and ensure inventory is adequately stocked.
• Assist in drafting correspondence and reports as needed.
• Maintain confidentiality while handling sensitive legal documents and information.
• Collaborate with team members to streamline office procedures and workflows.
• Minimum of 1 year of experience in an administrative support role.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent phone etiquette and communication skills.
• Proficiency in data entry and maintaining accurate records.
• Familiarity with invoice payment processes and basic accounting procedures.
• Ability to perform receptionist duties with attention to detail and in a welcoming manner.
• High level of discretion when handling confidential information.
• Proficiency in office software, including word processing and spreadsheet tools.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.
