Highly regarded firm is looking for a dependable Legal Administrative Assistant to support daily office operations in Menlo Park. This position will be fully on-site and serves as a key point of contact for clients and visitors while providing administrative support to attorneys and legal staff. The ideal candidate brings strong organizational skills, sound judgment with confidential information, and the ability to keep an efficient office running smoothly in a fast-paced environment.
Responsibilities:
• Welcome clients, guests, and vendors in a courteous and respectful manner, creating a positive first impression for the office
• Manage incoming phone calls and direct inquiries to the appropriate team members while maintaining clear and respectful communication
• Coordinate calendars by arranging client meetings, consultations, and shared conference room use
• Keep reception, meeting areas, and shared office spaces organized, presentable, and ready for daily use
• Process incoming correspondence and oversee outgoing mail, courier requests, and general document distribution
• Provide administrative assistance to attorneys and paralegals through document formatting, copying, scanning, and file organization
• Maintain accurate records and perform data entry tasks to support office and case-related documentation
• Safeguard sensitive client and firm information by handling all materials with a high level of discretion
• Monitor office supply levels and place orders as needed to ensure uninterrupted day-to-day operations
• At least 2 years of experience in a receptionist or administrative support role, ideally within a legal or services setting
• Strong written and verbal communication skills with a client-focused approach
• Demonstrated ability to manage multiple priorities effectively in a busy, deadline-oriented office
• High level of attention to detail and strong organizational abilities
• Proficiency with Microsoft Office applications, including Word and Excel
• Experience with general office equipment such as photocopiers and scanners
• Familiarity with legal software platforms such as Clio and Box is preferred
• Notary Public certification is a plus
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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