Insight Global is seeking an Executive Administrative Assistant to join a prestigious global law firm. This individual will join a collaborative Palo Alto office and provide high‑level administrative, billing, and operational support to attorneys in a transactional-focused practice.
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements
- Draft professional correspondence, memoranda, and documents
- Prepare, review, and process client invoices in alignment with firm policies and client guidelines
- Enter attorney time, track billable hours, and maintain accurate matter lists and related billing data; Support advanced billing functions including 3E/ProForma workflows and partner billing cycles
- Manage client/matter intake processes, conflicts checks, and engagement letter execution
- Maintain case management records, deal team lists, and CRM data
- Serve as liaison among attorneys, clients, and internal support departments; Greet visitors and help ensure a professional client experience
- Coordinate onboarding of new attorneys and support cross‑office project work
- Reserve conference rooms and arrange catering as needed
- Proactively monitor deadlines, anticipate needs, and identify potential risks
This is a full-time position based in Palo Alto, CA, requiring five days onsite with some flexibility.
Compensation
$110,000-$120,000 base salary
Exact compensation may vary based on several factors, including skills, experience level, geographic location, education, and internal equity.
