* Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
* Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.
* Create, format and edit complex legal documents.
* Work with attorneys'
* Enter and track attorney time in time management database.
* Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
* Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues.
* Assume additional responsibilities as requested.
Job Requirements
* Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.
* Proven success in managing multiple calendars in multiple time zones.
* Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
* Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
* Demonstrated problem solving skills.
* Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
* Excellent organizational skills and attention to detail.
* Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
* Strong analytical and reasoning abilities.
* Adherence to maintaining confidential and sensitive information and display sound judgment
Desired Skills and Experience
Admin/Org - Calendar managenmt, filing, travel, time entry
Technical - MS Word (advanced), Outlook, PDF tools, iManage, Intapp, Chrome River
Legal Process - Client intake, auditor responses, corporate document prep
Soft Skills - Communication, attention to detail, problem-solving, teamwork, adaptability
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
