V105- Billing and Legal Assistant- Estate Planning

Job Duck LLC • 3w ago

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Job Duck is seeking a Billing and Legal Assistant to support a busy estate planning and probate practice. This role is central to ensuring accurate billing, maintaining organized records, and assisting attorneys with calendaring and drafting tasks. You will play a vital part in keeping operations smooth and efficient by preparing invoices, tracking time entries, and supporting marketing initiatives. The ideal candidate is reliable, detail-oriented, and thrives in a professional environment where trust and consistency are valued.

• Salary Range: 1150 USD to 1220 USD

Responsibilities include, but are not limited to:

Send event invitations and conduct follow-ups with invitees. Gather, organize, and maintain information required for marketing events.

Maintain consistent and accurate records in Smokeball. Provide occasional coverage for phones and emails as needed.

Update documents and records within the CRM, flag errors, and assist in updating and maintaining document templates.

Use established templates to complete legal documents and ensure documents are accurately pre-drafted.

Manage and maintain attorney calendars and follow up on assigned tasks to ensure timely completion.

Allocate approximately 50% of time to billing and invoicing while ensuring ethical billing practices. Prepare bills for attorneys and track, review, and verify time entries for accuracy and compliance.

Requirements:

•Location: Washington (Pacific Standard Time)

•Working Hours: Monday to Friday 8 AM to 5 PM PST

•2-3 years of experience as a legal assistant

•Experience with Billing tasks is required

•Familiarity with probate, estate planning, and guardianship matters is helpful

•Software Required: Smokeball

Work Shift:

8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.