For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
As an Executive Assistant with Job Duck, you will play a vital role in keeping daily operations running smoothly while being a welcoming first point of contact for clients. This role is ideal for someone who enjoys wearing many hats and takes pride in supporting both clients and internal teams with care, accuracy, and professionalism. You will contribute directly to client experience, financial organization, and brand visibility through a blend of administrative, bookkeeping, and marketing support. Each day brings variety, problem solving opportunities, and the chance to make a meaningful impact. Candidates who thrive are service-minded, proactive, detail-oriented, and comfortable navigating established processes and systems.
Monthly compensation range: 1,150 to 1,220 USD
Responsibilities include, but are not limited to:
• Screen new clients and assist with onboarding and sign-ups
• Support front desk operations and serve as the first point of contact for clients
• Maintain and update client records in Clio systems
• Follow established scripts and internal procedures
• Schedule and post content across social media platforms
• Prepare and send monthly newsletters
• Support light marketing initiatives
• Input and track expenses in QuickBooks
• Assist with invoicing and light bookkeeping tasks
• Answer and manage incoming calls using VOIP systems
Requirements:
• 1 year experience as an Executive Assistant
• High attention to detail and accuracy
• Service-oriented mindset with genuine care for others
• Honest, respectful, and non-judgemental approach
• Sharp problem-solving and critical thinking abilities
• Proactive and efficient work style
• Strong organizational and time management skills
• Adaptability and comfort learning new systems
Work Schedule: Monday-Friday
Expected call volumes: 6-15
Location: Remote Eastern Standard Time [EST]
Work Shift:
8:00 AM - 5:00 PM [EST][EDT] (United States of America)
Languages:
English
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
