NYC law firms are hiring! An international law firm is currently seeking experienced Legal Administrative Assistants to provide administrative support to Partners and Associates within the following practice groups - Corporate Finance or Commercial Litigation.
Responsibilities include:
- Screens and routes telephone calls, reviews and transcribes voicemails, responds to routine inquiries
- Opens, sorts and processes attorney mail
- Manages attorney emails in Outlook which includes reviewing, drafting, sending and printing emails
- Manages Outlook calendar on behalf of attorneys
- Creates and maintains client contacts in Outlook
- Prepares, formats, types and distributes correspondence and other documents using excellent proofreading skills
- Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects
- Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings
- Coordinates conflict check and new matter memo process
- Coordinates travel arrangements and prepares expense reports
- Completes time entry on behalf of attorneys
- Organizes and maintains legal correspondence and document files
- Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives
- Completes various other assigned administrative tasks such as photocopying, printing, scan documents to PDF and save to FileSite, faxes, creating labels, etc.
- Participation in projects as requested
Qualifications/Skills:
- A minimum of 5 years’ experience
- The ideal candidate for this position will be someone with experience as an executive assistant in a legal or financial environment
- Strong technical and administrative skills to proactively manage duties and responsibilities in an organized, efficient manner
- Proficiency in Microsoft Office
- Strong typing skills
- Knowledge of Microsoft Visio is a plus
- Strong written and verbal communication skills
- Ability to work under pressure, meet deadlines with shifting priorities
- Must be a self-starter with a high level of initiative
- Strong customer service skills, able to anticipate needs and exercise independent judgment
- Strong attention to detail, organizational skills and the ability to handle multiple projects
- Maintains confidentiality and exercises discretion
- Exercises solid strategic thinking and problem-solving skills
