For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
At Job Duck, we are looking for an experienced Executive Assistant to support senior leadership in a fast-paced legal environment. This role is central to ensuring smooth operations by managing complex calendars, coordinating travel logistics, and handling sensitive information with discretion. The right candidate will thrive in anticipating needs, exercising sound judgment, and adapting quickly to shifting priorities. With strong communication skills and exceptional organizational ability, you will be a trusted partner to executives, helping streamline processes and maintain efficiency across the office. This is an opportunity to contribute meaningfully to a growing team while building a career in a professional and supportive environment.
• Monthly compensation: 1060 USD- 1150 USD
Responsibilities include, but are not limited to:
- Collaborate with leadership to streamline workflows and improve efficiency
- Handle sensitive information with strict confidentiality and professionalism
- Anticipate executive needs and act proactively to address them
- Draft correspondence and prepare email responses according to parameters
- Support administrative projects as assigned by leadership
- File and organize documents in both digital and physical formats
- Manage heavy email correspondence and scheduling for attorneys and executives
- Maintain CRM records and ensure accurate data logging
- Exercise judgment in determining matters requiring executive attention
- Coordinate travel arrangements and logistics with accuracy and reliability
Requirements:
•Office hours: 9 AM to 5 PM PST
•2-3 years of experience supporting C-suite or senior leadership
•Strong technical proficiency with office and scheduling software
•Software: Microsoft Office Suite, CRM systems, email management platforms, scheduling tools
•Exceptional organizational ability with attention to detail
•Advanced written and verbal communication skills
•Ability to manage complex calendars and travel logistics
•Proactive mindset with strong problem-solving skills
•Sound judgment in prioritizing executive needs
•Adaptability to shifting priorities and fast-paced environments
•Reliability and consistent follow-through
•Confidentiality and discretion in handling sensitive information
Work Shift:
Languages:
English
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
