Legal Assistant / Executive Assistant to Legal Team - Asset Management
Location: New York, NY (Hybrid)
Days In Office: 4x
A highly respected and rapidly growing alternative investment firm is seeking an experienced Executive Assistant to support senior members of its Legal team. This is an excellent opportunity to join a collaborative, high-performing organization with a strong culture and significant long-term growth trajectory.
The ideal candidate is polished, proactive, highly organized, and thrives in a fast-paced environment. This individual will provide seamless support to senior legal executives while partnering closely with teams across the firm.
Responsibilities
- Manage complex calendars and scheduling across multiple senior executives
- Coordinate internal and external meetings, calls, and logistics, including conference rooms and virtual meeting details
- Prepare, edit, and distribute meeting materials, presentations, and legal documentation
- Assist with legal, governance, and transaction-related administrative processes
- Maintain organized records, files, and confidential documentation
- Support compliance and onboarding-related administrative tasks
- Partner cross-functionally with teams across investment, operations, investor relations, HR, and legal
- Coordinate domestic and international travel arrangements
- Prepare and submit expense reports
- Assist with ad hoc projects and team initiatives as needed
Qualifications
- 4+ years of executive support experience, ideally within financial services, private equity, investment management, or an in-house legal environment
- Experience supporting senior executives or legal professionals preferred
- Bachelor’s degree preferred
- Exceptional organizational and multitasking abilities
- Strong attention to detail and follow-through
- Excellent written and verbal communication skills
- High level of discretion and professionalism handling confidential information
- Advanced proficiency in Microsoft Office, particularly Outlook, PowerPoint, and Word
- Self-starter with a proactive, solutions-oriented mindset
- Ability to thrive in a fast-paced, collaborative environment
