Recruiter - Virtual Assistant (Legal Industry Experience Required) - Remote

The Ward Law Group, PL • 2d ago

Company Description

The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients.

We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community.

Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results.

Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas.

Job Description

This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided.

We are seeking a high-performing Recruiter to lead full-cycle hiring across the entire firm—including legal, operations, corporate functions, and contract roles (Virtual Assistants). This role is critical to supporting our continued growth and requires someone who can consistently deliver high-quality candidates, manage multiple pipelines, and operate with urgency and precision in a high-volume, metrics-driven environment.

What You’ll Do:

Own full-cycle recruiting across all areas of the firm: attorneys, legal staff, operations, corporate teams, and Virtual Assistants

Partner with hiring managers to align on hiring needs, priorities, and timelines

Develop and execute effective sourcing strategies using LinkedIn, Boolean search, and targeted outreach

Apply structured screening and filtering criteria to efficiently evaluate large applicant volumes and prioritize top candidates

Conduct recruiter screenings and present well-qualified candidates with clear summaries

Build and maintain strong, active pipelines across multiple role types

Own daily pipeline movement, ensuring no backlog and consistent candidate progression

Coordinate interviews, assessments, and candidate communication from start to finish

Ensure a seamless, professional candidate experience at every stage

Leverage ATS and recruiting tools to manage workflows, track candidate activity, and support efficient hiring processes

Track and manage recruiting metrics (pipeline health, time-to-fill, conversion rates) to drive performance and decision-making

Support early talent efforts, including law school outreach and intern pipelines
Perform additional administrative duties as assigned

Qualifications

3+ years of full-cycle recruiting experience (legal or professional services preferred)

Experience with SmartRecruiters Applicant Tracking System preferred

Proven ability to source and hire across a wide range of roles, including attorneys, staff, and remote/contract talent

Strong sourcing skills and experience building pipelines from scratch

Experience working in high-volume or fast-scaling recruiting environments strongly preferred

Bilingual English/Spanish required

Highly organized, detail-oriented, and able to manage competing priorities

Proactive, results-driven, and comfortable operating with a high level of accountability

Additional Information

Equipment Requirements:

Computer:

Windows:
- Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores
- 16 GB RAM
- 256 GB SSD
Mac:
- macOS 11 (Big Sur+), Apple M1 or Intel i5
- 8 GB RAM
- 256 GB SSD

Internet: