Overview
Our client is a U.S.-based, AI-powered company redefining how legal work is executed — combining speed, precision, and intelligent systems to operate at a higher level. Built by experienced operators and powered by a globally distributed team, the company moves quickly and maintains an exceptionally high bar for performance, ownership, and execution.
We’re hiring a top-tier Executive Assistant to serve as the CEO’s right hand — fully embedded in how the executive operates day to day across multiple countries and time zones.
This is not a support role.
This is an operator position for someone who has already performed at this level — as the sole Executive Assistant to a high-intensity CEO or founder — with full ownership over calendar, inbox, communications, and complex global logistics.
You will take full ownership of the CEO’s world — ensuring priorities are clear, time is protected, and execution runs seamlessly across stakeholders, systems, and time zones.
Your Role
This role is designed for someone who is already operating at a high level — not someone growing into it.
You will function as a force multiplier, working at speed, exercising judgment independently, and partnering closely with AI systems to optimize how the CEO operates.
You’ll:
Own and operate the CEO’s calendar and inbox with full autonomy
Act as a gatekeeper and decision-maker on priorities and communications
Draft and send high-stakes communications on behalf of the CEO
Coordinate high-volume, constantly shifting scheduling across time zones
Plan and execute complex international travel
Prepare executive briefings, research, and summaries ahead of key decisions
Build and maintain high-leverage systems in Notion
Use AI tools to augment decision-making, automate workflows, and synthesize information
Track and drive follow-ups, commitments, and priorities across all channels
Continuously identify and implement operational improvements
You Bring:
Proven experience as the sole EA to a CEO or founder
Experience in a startup or high-growth tech environment
Advanced Notion expertise
Strong AI fluency
Demonstrated experience managing complex international travel logistics
Near-native or C2-level English
What’s Offered:
💰 Competitive compensation based on experience
🕗 Full-time role with Pacific Time overlap
🌎 100% remote (LATAM-based candidates)
🤝 Direct partnership with a high-performing founder
🚀 High-impact role with full ownership and visibility
Interview Process:
1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience
2️⃣ Targeted Assessment – Real-world EA scenarios, Notion, and AI usage
3️⃣ Team Interview – Deep dive into execution, judgment, and communication
4️⃣ Final Interview – Conversation with the CEO
5️⃣ Offer 🎉
