For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
This Executive Program Coordinator role at Job Duck supports a fast paced business coaching and implementation firm that helps entrepreneurs bring structure, accountability, and clarity to their organizations. In this position, you will act as a trusted integrator and gatekeeper, ensuring leaders stay focused on coaching, strategy, and growth while operations run seamlessly behind the scenes. Your daily impact will be felt through flawless calendar coordination, polished client communication, and proactive follow through on key deliverables. This role is ideal for someone who thrives on ownership, anticipates needs before they arise, and takes pride in running systems as cleanly as the programs and leaders they support. You will work closely with leadership to protect executive bandwidth, elevate the client experience, and continuously improve internal processes.
• Compensation Range: $1,015 to $1,100
Responsibilities include, but are not limited to:
Prepare executives with agendas, assessments, slide decks, and briefing materials ahead of client sessions
Own and manage complex calendars for senior leadership, including discovery calls, strategy sessions, and full day workshops
Requirements:
Required Skills
• 1-2 years of experience
• Strong executive calendar and program coordination skills
• High attention to detail and follow through
• Proactive problem solving and anticipation of needs
• Clear and professional written and verbal communication
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast paced environment
• Process driven mindset with continuous improvement focus
• Emotional intelligence and professionalism under pressure
• Accountability and ownership of outcomes
• Strategic thinking and sound judgment
Additional Details
• Location: Remote
• Time Zone: EST
• Work Schedule: 9:00 AM to 6:00 PM EST
• Role Type: Full time
• Industry: Business Coaching and Professional Services
Required Tools and Systems:
◦ CRM platforms for client tracking and data management
◦ Email and calendar management systems
◦ Internal communication tools
◦ Video conferencing platforms
◦ Presentation and document preparation tools
Work Shift:
9:00 AM - 6:00 PM [EST][EDT] (United States of America)
Languages:
English, Spanish
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
