Position Overview
The Paralegal will work closely with Company attorneys and other personnel to support a wide range of legal, regulatory, and administrative matters. This position is well-suited for an individual who enjoys taking initiative, demonstrates sound judgment, and is eager to contribute to the legal and compliance functions.
Essential Functions (Other Duties as Assigned)
- Maintain and update the corporate entity database, including directors, officers, addresses, and ownership information.
- Draft and prepare board resolutions, officer certificates, secretary certificates, powers of attorney, and other corporate documentation under attorney supervision.
- Manage internal delegations of authority and provide guidance to internal stakeholders.
- Partner with the compliance team to support the Company's compliance and regulatory practices.
- Provide direct support to internal counsel on a range of legal, transactional, and operational matters.
- Manage the organization, storage, and dissemination of legal documents and other departmental records.
- Support contract intake, execution, and post-execution administration.
- Assist with legal research, reporting, and ad-hoc projects as assigned.
Requirements
Education and Experience
- Bachelor’s Degree in related field
- Paralegal certificate or equivalent combination of education and experience
- 5+ years of experience working as a paralegal or in a similar capacity
Knowledge, Skills, and Abilities
- Exceptional attention to detail and accuracy
- Strong written, verbal, and analytical skills
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Discretion and professionalism in handling confidential information
- Familiarity with entity management software (e.g. Diligent Entities, CSC) preferred
- Experience in a corporate legal department law firm preferred
- Experience with Microsoft Visio preferred
- Ability to work independently while exercising sound judgment and knowing when to escalate issues
- A collaborative mindset with the ability to build strong relationships across teams
- High level of organization, follow-through, and ownership of responsibilities
- Professional demeanor when interacting with senior management, directors, and external parties
Physical Requirements:
· Ability to work at a computer for extended periods
· Occasional travel may be required; up to 10%
This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.
Spotless Brands and its subsidiaries comply with federal and state disability laws and make reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or recruitment process, please contact the Human Resources department and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Human Resources team will respond to your email promptly.
Spotless Brands and its affiliate brands are Equal Employment Opportunity (EEO) employers. Spotless Brands invites all qualified interested applicants to apply for career opportunities. It is the policy of the company to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, disabled status or any other protected group status as defined by and subject to applicable federal, state and local laws. We use E-Verify to check employment eligibility: https://www.everify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf and https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
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Benefits
Medical Insurance
Vision Insurance
Dental Insurance
401(k)
