Insight Global is seeking a Legal Executive Assistant to join a prestigious international law firm client in Dallas, TX. This is a full-time position that is local to Dallas, TX – in the office 4 days a week.
Day-to-day responsibilities may include:
- Manage complex attorney calendars, coordinate deadlines, filings, and follow-up reminders
- Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff
- Provide administrative support – draft/ proofread correspondence and legal documents, prepare engagement letters, create and maintain legal files and indices
- Process expense, handle time entry, manage matter intake, conflict checks, and opening/closing procedures
- Arrange travel and meetings, including calls and calendar appointments and meeting materials
- Support business development – coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking
- Assist with onboarding for new attorneys and staff, including scheduling and materials preparation
Qualifications
- Administrative assistant experience within an Am Law 100 firm supporting multiple attorneys
- Proficiency in Microsoft office suite (Outlook, Word, PowerPoint) and all firm technology – Cisco Jabber, Zoom, ZenDesk, Intapp, and iManage
- Strong written and verbal communication and professional client service skills across all levels of firm personnel
- Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment
