Position Overview
Adams & Martin Group has partnered with a reputable mid-sized law firm to find a highly organized and detail-focused Legal Administrative Assistant. This role provides day-to-day administrative and practice support to a group of Trusts & Estates partners, with occasional assistance for Corporate and Real Estate attorneys. The position blends traditional legal administrative tasks with executive-assistant-level responsibilities, ensuring smooth operations across busy practices.
Responsibilities
Administrative & EA-Level Support
- Open and set up new matters, organize files, and maintain accurate internal records.
- Manage busy attorney calendars, including hearings, deadlines, client meetings, and internal appointments.
- Coordinate travel arrangements and prepare related itineraries.
- Prepare and process attorney time entries, expense reports, and other administrative documentation.
Document & Workflow Management
- Draft, edit, and proofread correspondence, engagement letters, agreements, and other legal documents.
- Format and prepare legal pleadings or transactional documents as needed.
- Handle electronic signatures (e.g., DocuSign) and ensure proper routing and completion.
- Upload, organize, and maintain documents within iManage or other document-management systems.
Client Interaction & Office Operations
- Serve as a professional, welcoming first point of contact for clients-both in person and by phone.
- Provide hospitality and conference-room coordination for meetings.
- Support facilities and office services tasks such as scanning, copying, printing, and mail distribution.
- Prepare outgoing mail, FedEx packages, and courier requests.
General Support
- Assist attorneys in meeting deadlines by tracking priorities, sending reminders, and managing multiple timelines.
- Communicate with clients, vendors, and opposing counsel as needed.
- Perform other administrative duties to ensure smooth office operations.
Qualifications
- Transactional law firm experience strongly preferred.
- Demonstrated ability to work with legal documents, formatting, and proofreading with high accuracy.
- Proficiency with Microsoft Office; familiarity with iManage, document-management systems, and legal technology tools.
- Ability to multitask, stay organized, and handle time-sensitive matters.
- Excellent communication and client service skills.
- Professional, dependable, and able to maintain strict confidentiality.
- High School Diploma or GED required.
Physical & Practical Requirements
- Ability to sit or stand for extended periods.
- Ability to lift up to 15 lbs. when needed (e.g., files, supply boxes).
- Comfortable working in a fast-paced environment with competing priorities.
- Willingness to work occasional overtime with approval.
Work Environment
This is a hybrid position requiring three days per week in the office. The work hours are Monday through Friday, with the expectation to occasionally work beyond standard hours with prior approval.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
