Description of position:
The Legal Assistant/Paralegal (Employment) will provide administrative and paralegal support for attorneys on the employment team in the Legal Department. Pay range: $68,640 - $85,010/year. The option of working from home up to two days per week is offered, subject to occasional variation in business needs.
Responsibilities:
- Provides administrative support to employment counsel, including scheduling meetings, maintaining calendars, arranging travel, and preparing and submitting expense reports.
- Reviews, drafts, edits and delivers prompt responses to emails with Costco warehouses, ranging from Payroll Clerks to General Manager, and outside counsel; heavy communication contact also by telephone.
- Conducts intake interviews on legal matters under the guidance of employment counsel.
- Manages and maintain legal files and documentation related to employment matters, both electronically and in hard copy.
- Responds to requests for employment records and serves as primary contact for document collection for litigation, subpoenas, and audits.
- Coordinates with HR, operations, and outside counsel to gather information for legal matters.
- Tracks and monitor deadlines for, and assist with, legal training, litigation, and other related employment projects and matters.
- Assists with the implementation and maintenance of legal compliance systems and databases (for example: Legal Tracker and legal holds).
- Supports responses to agency inquiries and filings (for example: EEOC and DOL).
- Works on special projects as necessary, such as evaluating and implementing legal operations initiatives, modernizing internal processes or handling business escalations.
- Tracks compliance issues and follows up with responsible persons across several departments.
- Prepares correspondence, documents, and presentations; takes responsibility for proofreading, formatting, consistency, and accuracy on time-sensitive, high-profile documents.
- Provides billing and budgeting support as necessary.
- Assists in preparing and reviewing employment-related documents such as separation agreements.
- Addresses matters that do not require legal counsel's review and/or approval.
- Other duties as assigned.
Experience, Skills, Education & Licenses/Certifications
Required:
· Demonstrated and reliable ability to maintain confidentiality in all legal matters.
· Strong attention to detail and interpersonal skills with an emphasis on written and verbal communication.
· Well-organized, able to identify and prioritize tasks, excellent troubleshooting skills.
· Self-starter with good time-management skills and the ability to manage multiple priorities and projects in an extremely fast-paced environment.
· Positive and proactive attitude, high engagement, and a strong interest in learning.
· Demonstrated ability to be professional and congenial, and to adjust positively to changes in direction and/or assignment.
· Advanced skills using Microsoft Office, Google Suite, and Foxit PhantomPDF.
· Ability to make sound critical decisions and accept responsibility for those decisions.
· Relates well with a variety of personalities and individuals, both over the phone and in person.
· Demonstrated ability to quickly learn and become proficient with new skills.
· Desire to gain a working knowledge of Costco, its culture, and its people.
Recommended:
● Some familiarity with employment litigation.
● Experience with Thomson Reuters’ Legal Tracker preferred but not required.
● Some experience as a litigation legal secretary/legal assistant/paralegal in a law firm or in- house legal department.
● Some college preferred. Paralegal certificate a plus.
● High School Diploma or GED preferred.
● Prior experience working for or with Costco preferred.
Costco offers a comprehensive package of benefits including paid time off, health benefits - medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance, health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.
At Costco, you have the opportunity to build a long-lasting career in a renowned culture where the company is committed to taking care of its employees, members, and suppliers. You will be empowered to independently drive results within your areas of responsibility, and you will feel good about what you are helping to build.
Costco Wholesale is an equal-opportunity employer and strives to provide a workplace free from harassment and discrimination. We are also committed to recruiting, hiring, training, and promoting qualified people of all backgrounds and making all employment decisions without regard to any protected status.
