The Executive Assistant, under minimal supervision, is responsible to assist in the overall daily activities and provide support to assigned Executive Leader.
Overview of Responsibilities
- Represent the CEO and other Executive Leaders in a professional manner to all clients and staff
- Process accurately and timely all payroll for department including temporary employees
- Maintain management calendars and employee and client contacts through Outlook
- Make preliminary assessment of the importance of materials and organize documents
- Keep accurate and timely records of all PTO requests- obtaining management approval as needed
- Act as liaison between CEO and other departments as needed
- Schedule annual reviews for all Executive Leaders, coordinating with Management schedule
- Set up interviews for all potential candidates
- Make travel arrangements as requested
- Process expense reports timely and accurately
- Manage administrative projects and other duties as assigned
- Arrange meetings and reserve and set up conference rooms/facilities for certain events
- Develop and maintain a filing system for various projects and functions
- Maintain high level of professionalism and confidentiality with emphasis on discretion with proprietary information
Other Performance Expectations
- Lead by example and regularly reviews, understands and complies with all policies and procedures, including those regarding punctuality, attendance, harassment and discrimination prevention
- Embrace change with a positive attitude and motivates others in the department to do the same
- Maintain and foster positive, open communication channels with all affiliated coworkers and customers
- Complete assignments as assigned and on time, unless otherwise agreed to
- Positively participate in other projects/activities as assigned
Additional Skills and Requirements
- 5 to 7 years of experience in an administrative position, preferably to an Executive level. Minimum 3 years of senior level administrative support experience
- Minimum of a High School Diploma; advanced education or degree preferred
- Ability to understand and demonstrate use of computer system, computer programs and office equipment as necessary
- Proficient in Microsoft Suite; with above average Excel skills including ability to type a minimum of 30-35 wpm and proficiency in the use of a 10 key
- Ability to work a minimum of 8 hours per day, Monday through Friday, generally with shift start times between 7:30-9:00 a.m., as determined by senior management
- Ability to work overtime, holidays and weekends as requested by senior management
- High level of planning, organizing and time management skills
- Results oriented
- Demonstrated ability to remain calm in pressure situations
- Demonstrated ability to multi-task
- Utilize established skills to complete work in an efficient manner with the highest quality possible
- Will be required to develop and maintain a strong working rapport with senior level management
- Demonstrate exceptional organizational and communication skills- both verbal and written
- Strong knowledge of technology as it relates to the business
- High attention to detail and follow through- with history of meeting deadlines
- Outstanding customer service and interpersonal skills
- Positive attitude and ability to work well with multiple team members
- High level of initiative, and ability to work independently and make decisions appropriate for level
- Flexible and ability to handle changing situations and perform all tasks involved
- Outstanding proofreading skills as well as excellent communication skills both written and verbal
- Ability to function in a dynamic, fast paced environment, be detail oriented, highly organized, and manage multiple projects simultaneously
- Excellent time management skills and ability to prioritize tasks and follow up on assignments on a consistent basis
- History of exhibiting sound judgment with strong level of honesty and discretion
- Ability to sit for extended periods of time, lift a minimum of 5 pounds, file, stand, bend, reach and pull.
Compensation
- Annual Salary Range*: $83,500.00 - $125,000.00 per year
- Actual compensation may vary from posting based on work experience, education, and/or skill level.
- * The hourly or salary range is the range Warner Pacific in good faith believes is the range of possible compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
- We offer a range of market-competitive benefits that include merit increases, paid holidays, Paid Time Off, medical, dental, vision, short- and long-term disability benefits, 401(k) + match, and life insurance.
- As an organization that values diversity of backgrounds, experiences, thoughts, and education levels, we know that an amazing candidate may not have all the qualifications that are listed above. Warner does not want to miss out on excellent candidates. If you believe you would be able to leverage your skills and strengths to meet our “Duties & Responsibilities” section, please apply! We look forward to hearing from you!
