Company Overview:
Allen Control Systems (ACS) is a cutting-edge defense startup founded by two former Navy electrical engineers with a proven track record in robotics and software. We are developing an autonomous gun turret using advanced computer vision and control systems to precisely detect, track, and neutralize enemy drones.
With an engineering-first culture, ACS values technical excellence and innovation. Backed by our founders’ successful exits from two previous ventures acquired for a combined $180M in 2022, we are committed to ensuring that the groundbreaking technologies we develop will have a real-world impact.
About The Role:
We are looking for an Executive Assistant to join our team, providing high-level operational and administrative support across our engineering leadership. This role requires someone who thrives in a fast-paced, technical environment and can serve as a force multiplier for an engineering-first team building next-generation autonomous defense systems. You don’t need to write code, but you should be energized by working alongside engineers solving hard, real-world problems.
At its core, this role is about keeping engineering leadership running at full speed — orchestrating complex schedules, coordinating high-stakes meetings, managing travel logistics, and producing polished materials that represent the team at the highest levels. This is a unique opportunity to embed yourself at the operational core of a high-growth defense startup with direct impact on how our engineering organization scales and executes.
What You’ll Do:
Own and manage complex, fast-moving calendars for engineering leadership — proactively resolving conflicts, prioritizing commitments, and ensuring leaders are always prepared and in the right place at the right time.
Plan and execute large-scale meetings end-to-end: coordinating across time zones, managing attendee logistics, preparing agendas, securing venues or virtual setups, and handling all follow-up. This includes executive offsites, board reviews, government partner engagements, all-hands events, and field demonstrations.
Manage all executive travel — booking flights, hotels, and ground transportation; building detailed itineraries; anticipating disruptions; and ensuring seamless logistics for both domestic and international trips.
Build and refine high-quality presentations and briefing materials for leadership reviews, board updates, investor meetings, and government engagements — translating complex technical content into clear, compelling narratives for varied audiences.
Coordinate logistics for hardware testing events, vendor visits, and team offsites, handling all details from venue sourcing to catering to equipment needs.
What You’ll Need:
3–5+ years of executive or senior administrative experience, ideally supporting technical leaders in a startup, defense, or fast-paced organization.
High proficiency with productivity and collaboration tools such as Google Workspace, Notion, Confluence, Slack, or similar platforms.
Bachelor's or Associate's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
You’ll Stand Out:
Prior experience supporting founders or C-suite leaders in a defense, aerospace, robotics, or hardware startup environment.
What We Offer:
Allen Control Systems is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment. Allen Control Systems prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
