Senior Executive Assistant to the President & Executive Leadership Team (Remote)

About Prime Pensions

Prime Pensions, Inc. is a nationally recognized actuarial, consulting, and retirement plan administration firm serving employers across the United States since 1975. We specialize in 401(k), profit sharing, cash balance, and defined benefit retirement plans, delivering customized solutions backed by exceptional service, technical expertise, and attention to detail.

Recognized as one of the nation's leading defined contribution plan administrators and named a Best Place to Work in New Jersey by NJBIZ, Prime Pensions continues to grow through a commitment to excellence, innovation, and client service.

We are seeking an experienced Senior Executive Assistant to serve as a trusted business partner to the President and Executive Leadership Team.

The Opportunity

This is not a traditional administrative support role.

We are seeking a highly capable professional who can anticipate needs, manage competing priorities, streamline executive operations, and serve as a force multiplier for senior leadership. The successful candidate will be a proactive problem solver, exceptional communicator, and trusted confidant who thrives in a fast-paced, high-accountability environment.

This position offers significant visibility across the organization and the opportunity to work closely with executive leadership on strategic initiatives and organizational priorities.

Key Responsibilities

Executive Office Management

Manage complex and constantly evolving calendars for the President and executive leadership team
Prioritize competing demands and ensure executive time is aligned with business objectives
Anticipate scheduling conflicts, identify solutions, and proactively adjust priorities as needed
Coordinate executive workflows and ensure critical deadlines are met

Executive Communications

Serve as a primary liaison between executive leadership and internal and external stakeholders
Draft, edit, and manage executive communications, presentations, reports, and correspondence
Maintain professionalism and discretion when handling sensitive business matters
Ensure timely communication and follow-through on executive initiatives

Meeting & Leadership Support

Coordinate leadership meetings, board meetings, strategic planning sessions, and company-wide initiatives
Prepare agendas, meeting materials, presentations, and briefing documents
Attend meetings as needed, capture decisions and action items, and drive accountability for follow-up
Monitor progress on executive priorities and strategic initiatives

Strategic Project Coordination

Assist with special projects and cross-functional initiatives on behalf of executive leadership
Coordinate activities across departments to ensure alignment and execution
Identify opportunities to improve efficiency, communication, and organizational effectiveness
Support implementation of new processes and operational improvements

Administrative & Operational Support

Coordinate travel arrangements, itineraries, and expense reporting
Support executive events, leadership retreats, and company meetings
Maintain organized documentation, records, and executive files
Manage sensitive and confidential information with the highest level of discretion

Required Qualifications

7+ years of executive assistant experience supporting senior executives, preferably at the C-suite or President level
Demonstrated experience managing multiple executive calendars and competing priorities
Exceptional organizational and project management skills
Outstanding written and verbal communication abilities
Advanced proficiency with Microsoft Outlook, Microsoft Office Suite, Microsoft Teams, and virtual collaboration tools
Proven ability to operate independently with minimal supervision
Strong judgment, professionalism, and discretion
Experience working in a fast-paced, deadline-driven environment
Ability to prioritize effectively and maintain attention to detail under pressure

Preferred Qualifications

Experience supporting a President, CEO, Founder, or executive leadership team
Experience within professional services, financial services, consulting, accounting, legal, or retirement plan administration firms
Familiarity with project management software and workflow tools
Experience coordinating board meetings and executive-level events
Prior experience in a fully remote work environment

What Success Looks Like

In this role, you will:

Anticipate executive needs before they arise
Create structure and efficiency in a fast-moving environment
Ensure executive priorities remain organized and on track
Build trusted relationships across the organization
Enhance the effectiveness and productivity of the executive leadership team

Compensation & Benefits

Competitive compensation package
Annual performance-based raises and bonus opportunities
401(k) plan with employer contributions
Medical, dental, and vision insurance
Voluntary supplemental benefits
Paid time off and company holidays
Professional development opportunities
Fully remote work environment

Why Join Prime Pensions?

Prime Pensions is built on professionalism, accuracy, accountability, and exceptional service. We value team members who take ownership, solve problems, and contribute to a culture of excellence.

If you are a highly organized, resourceful professional who enjoys partnering with senior leaders and making a meaningful impact on organizational success, we encourage you to apply.

Position Type: Full-Time

Work Location: Remote

PRIME PENSIONS INC

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Senior Executive Assistant to the President & Executive Leadership Team (Remote)