About the Role

We are seeking a detail-oriented and organized Paralegal Assistant to support attorneys and paralegals with administrative and legal tasks. The ideal candidate will assist in preparing legal documents, managing case files, conducting legal research, and maintaining effective communication with clients and court personnel. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Responsibilities

Provide administrative and clerical support to attorneys and paralegals.
Prepare, proofread, and format legal documents, correspondence, pleadings, contracts, and reports.
Organize and maintain physical and electronic case files.
File legal documents with courts and government agencies, both electronically and in person when necessary.
Schedule client meetings, depositions, hearings, and court appearances.
Communicate professionally with clients, court personnel, opposing counsel, and vendors.
Conduct basic legal and factual research under attorney supervision.
Assist with discovery by organizing documents.
Maintain confidentiality of sensitive legal and client information.
Perform other duties as assigned to support the legal team.

Qualifications

Associate degree or certificate in Paralegal Studies is preferred but not required; equivalent education and experience considered.
Previous experience in a law office or legal environment preferred.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn legal case management software.
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Ability to work independently while collaborating effectively with a legal team.

Required Skills

Attention to detail and accuracy
Strong organizational and multitasking abilities
Legal document preparation
File and records management
Customer service and client communication
Problem-solving and critical thinking
Professional written and verbal communication

Working Conditions

Office environment
Standard business hours

Equal Opportunity Statement

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace where all employees are treated with dignity and respect. Employment decisions are based on qualifications, merit, and business needs. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Neill Law Firm

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Paralegal Assistant