Position Title: Administrative Assistant III

Location: On-Site at DARPA Headquarters, 675 N Randolph Street, Arlington, VA 22203

Work Type: Full Time, On-Site

Annual Salary Range: $60,000 - $70,000

Position Overview

The Administrative Assistant III provides senior level administrative support to the DARPA Adaptive Capabilities Office (ACO) Front Office, supporting the Office Director, Deputy Director, and Assistant Director for Program Management with calendar management, correspondence, visitor coordination, and high quality document preparation.

Roles and Responsibilities

• Maintain calendars for the ACO Office Director, Deputy Director, and Assistant Director for Program Management by creating and accepting meeting invitations, coordinating visit requests, and de-conflicting calendar events with at least 98% accuracy

• Manage emails, telephone calls, and other messages on behalf of senior leadership and route or return calls and messages within four business hours

• Receive and escort visitors in accordance with DARPA security policy and maintain a clean record of zero logged security incidents

• Prepare, edit, and format correspondence, memoranda, briefings, and other computer generated documents that include technical text and graphics for senior leadership review

• Schedule meetings, arrange conference calls, and coordinate logistics for office events, including room reservations, video teleconferencing, and material distribution

• Conduct research and handle information requests from internal and external sources, providing accurate and timely responses

• Support travel coordination by drafting travel authorizations, vouchers, and supporting memoranda using the Defense Travel System and applicable Government travel policies

• Maintain organized file structures on classified and unclassified systems and ensure critical office documents can be located within 15 minutes

• Track open actions, suspenses, and recurring administrative requirements on behalf of senior leadership and follow up to keep work on schedule

• Communicate professionally with the Government, senior visitors, external stakeholders, and contractor teammates while clearly identifying as a contractor at all times during meetings, calls, and written correspondence

Required Qualifications

• Minimum of six (6) years of progressive experience providing high level administrative support

• Experience directly supporting senior personnel at the GS-15 level or equivalent

• Minimum of six (6) years of experience creating, compiling, and editing computer generated documents that include technical text and graphics

• Experience dealing with the public and performing customer service tasks

• Excellent oral and written communication skills

• Excellent organizational and time management skills

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)

• U.S. citizenship

Required Education

High school diploma or equivalent. Associate's or Bachelor's degree from an accredited institution is welcomed.

Preferred Certifications

• Certified Administrative Professional (CAP)

• Microsoft Office Specialist (MOS)

• Defense Travel System (DTS) training certificate

Required Clearance Level

Active Secret (S) clearance.

Benefits

• Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.

• Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.

• Flexible Spending Accounts and Supplemental Plans Available.

• Company-paid Training and Development Programs.

• Generous Paid Time Off and Holiday Pay.

• 401k Retirement Plan with Company Match.

• Critical Illness and Accident Insurance.

• Employee Assistance Program.

About INTECON

Founded in 1999, INTECON has been a trusted leader in delivering cutting-edge technology and strategic solutions for defense, security, and mission-critical operations for over two decades. As an integral part of Aspetto, we go beyond conventional government contracting – driving innovation, anticipating challenges, and developing forward-thinking solutions that enhance operational effectiveness and national security.

Leveraging Aspetto's deep expertise in acquisition, design, deployment, and sustainment, INTECON ensures strategic superiority and mission success for our clients. Our ISO 9001:2015 certification reflects our unwavering commitment to quality, precision, and operational excellence. With a robust suite of capabilities including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. We empower organizations with agile, scalable, and mission-driven solutions.

At INTECON, our dedication to integrity, ingenuity, and client-focused execution positions us as a premier partner in defense and technology. Together with Aspetto, we continue to set new standards of excellence, ensuring the security, resilience, and success of those we serve.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.

Compensation Disclaimer: The salary range listed reflects a broad span to account for variations in experience, education, certifications, security clearance level, and other job-related factors. Final compensation will be determined based on the candidate's qualifications, relevant experience, and alignment with both company guidelines and contractual rate restrictions established by the Government or customer.

INTECON

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Administrative Assistant III