AI-Forward Executive Assistant to the Co-Founder & CEO (Remote and can travel to Palo Alto, couple of times a month)

Overview
Join a profitable, fast-growing, AI-forward 130-person company headquartered in Palo Alto, California. This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and global stakeholders.

You’ll begin with full-scope executive support, then evolve the role by integrating AI tools and automation—building a scalable “human + machine” executive office.

Key Responsibilities

Executive Support (Primary)
- Manage complex calendar, inbox, and priorities for the CEO
- Coordinate internal and external meetings across multiple time zones
- Prepare briefings, agendas, and follow-ups
Stakeholder Coordination
- Interface with executives, board members, investors, partners, and government stakeholders
- Maintain professionalism and confidentiality in high-trust interactions
Operational Excellence
- Handle travel planning, expense management, and logistics
- Track action items and ensure timely execution
Secondary Support
- Provide scheduling, travel, and expense support to:
  - A second co-founder (subsidiary CEO)
  - Chief Revenue Officer (CRO)
AI & Automation (Core to Role Growth)
- Start with manual workflows to build deep context
- Introduce secure AI tools to streamline repetitive tasks
- Design and manage agentic workflows to scale executive operations

Qualifications

5+ years of experience as an Executive Assistant (supporting senior executives)
Proven ability to manage complex schedules across global time zones
Strong written and verbal communication skills
High level of discretion, judgment, and reliability
Experience with travel coordination, expense management, and executive operations
Comfortable working in fast-paced, high-growth environments

Preferred

Experience supporting founders or C-level executives
Exposure to AI tools, automation, or workflow optimization
Background in tech, SaaS, or defense-adjacent industries

Working Hours & Location

Fully remote
Primarily aligned with U.S. East Coast hours
CEO operates across U.S., EMEA, and APAC time zones; flexibility required

Why This Role

Direct partnership with a founder/CEO
Opportunity to build cutting-edge AI-enabled executive operations
High visibility and potential for role expansion as impact grows

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AI- forward Executive Assistant to the Co-Founder CEO - Remote